We carry out the training in various common accounting packages, having got working experience in several of these packages. However, we do specialize in an accounts package called QuickBooks. Our training normally runs for a total of 5 days for 3 hours each day. After this period, the trained personnel are usually able to move on their own if they already have an already set-up and running system at work. The Course outline for this training is as laid out below. COURSE OUTLINE   The charge for this is U.Shs 350,000 per person when we have in house classes and U.Shs 3,000,000 when we come to train you in your own premises.  

On completion of training, AR Limited then goes into setting up and running accountancy systems for firms, both new and already existing ones. For set up, this is done by first studying the firms and the environment in which they operate. Thereafter, a system is designed for the firm based on the findings of the study. These systems are in all cases computer-based systems. An accounts package is selected which will suit the firm’s operations is purchased and installed on the firm’s computers. Thereafter, the accounts procedures (how to write vouchers, banking procedures and documentation, payroll taxes procedures and documentation, etc) are taught to the firm’s accounts staff. At the same time, the postings to the accounts package of all the financial transactions are then carried out by the client staff under our supervision. The final step is usually the training of how to generate the various reports that can be obtained by the package and which reports should be made by whom for whom, when, etc. The set-up fee ranges depending on the workload and other circumstances but ranges from U. Shs 3,000,000 to U. Shs 6,000,000 (before VAT).

For some clients, on completion of set-up, we do supervise the running of their accounts system. This is done by us providing a staff member who visits the client for a certain amount of time a certain number of days in a week. The number/hours for these visits depends on the workload in the client’s business. In this time, we will carry out the following

• Post all the accounts transactions into the accounts package QuickBooks, which we already set up or help review the postings in case the client already has someone who does the posting.
• Ensure cash received and banked is properly documented and tallies
• Ensure the petty cash system is running smoothly
• Deal with the tax issues like PAYE, VAT and NSSF.
• Provide the Managers with the appropriate financial records (debtors listings), profit and loss accounts, Balance Sheet, bank balances, etc as required
• Analyze the records and give you managerial tips based on these records
• Assist in preparing the required financial records for audit purposes when due

For this to work, the client will need to appoint one of their staff, say the receptionist or an administrator, who we will be working with and who will be the one to carry out the day to day clerical work of the accounts department. These will include

• Handling the petty cash
• Writing out cheque payment vouchers and the actual cheques (and possibly paying out the cheques)
• Receiving the money paid in by your clients (making our receipts) and ensuring the money is banked
• etc

The fee for this work ranges from 700,000 per month for a once a week visit to 1,500,000 for a three-times-a-week visit. For some clients, we do run their accounts system meaning we take over the role of the accountant in their firm. This is by providing a full-time staff member who works at the client’s premises under the same conditions as the rest of the client’s staff. This means they work the same hours and days as the client’s staff. They are directly supervised by the clients Managers/Supervisors and obey all rules and regulations that the rest of the client’s staff are subjected to. The advantage for the client is that this staff member gets support from the AR Limited team for all work-related issues as well as staff issues like day offs, so that the client is not bothered by cases of staff absence, etc. The fee for the work where we have a permanent member of staff in your premises ranges from U.Shs 1.500,000 to 3,000,000 per month depending on the workload and other circumstances.

We also do offer tax compliance services for the monthly taxes of PAYE, NSSF, VAT and Withholding Tax. The services offered include calculation/computation, filling of relevant forms and submission of liabilities to the relevant tax authorities. For the yearly taxes like income tax/corporation tax, we do help in the process of preparing the accounts for the external auditors, ensuring all relevant steps have been taken before the auditors come in to carry out the annual/quarterly audits are carried out. We, if required can also assist in the whole audit process and can also carry out the filing of the audited accounts with the relevant tax authorities. For the monthly tax compliance services, the fees range from U. Shs 700,000 per month to U. Shs 1,500,000 per month (before VAT) depending on the workload and other circumstances. For the assistance in the income tax/corporation tax issues, the fee ranges from 2,000,000 to 4,000,000 (before VAT) depending on the workload and other circumstances. Some of these other circumstances are to do with how much work in involved in getting the books of accounts into “shape” ready to be presented to the Auditors.

In Business Therapy, we offer a number of services which helps our clients ensure their businesses are getting the best financially in the circumstances they are in. In this part we

1. Get our clients to consult us as and when needed on all financial issues as and when they come about
2. Carry out business investigations on systems and procedures to help sort out teething problems
3. Help go through and interpret financials for Senior Management and Board Members as required
4. Help business owners to “talk to themselves” and in so doing help self-improve their businesses
5. Help in crucial business decision making times

Business Therapy is generally not charged separately. Instead, it is usually offered free of charge on top of some of the above services that clients may have selected to do. However, if required as a separate service, this can be provided at a mutually agreed fee.